Office Administrator

Office Administrator  

FlexTrade Systems is a provider of customized multi-asset execution and order management trading solutions for buy- and sell-side financial institutions. Through deep client partnerships with some of the world's largest, most complex and demanding capital markets firms, we develop the flexible tools, technology and innovation that deliver our clients a competitive edge. Our globally distributed engineering teams focus on adaptable technology and open architecture to develop highly sophisticated trading solutions that can automate and scale with your business strategies.

At FlexTrade, we hold our values close to heart, with pride and gratitude, as they guide us in everything that we do. We are dedicated to giving our clients a competitive edge, taking ownership of our responsibilities, being flexible to adapt to ever changing environment and technology, bringing integrity to ever interaction and we continue to improve, grow together and collaborate as one team. All of these while having Fun truly makes FlexTrade a wonderful place to work.

The Office Administrator will maintain office services by organizing office operations and procedures, controlling correspondence/meetings/interviews, designing filing systems, reviewing and approving office supply requisitions, and assisting with clerical functions.

• Assist with Employee travel (Office Access, Travel, Hotel and AirBnB Reservations)

• Serve as the key point of contact for main office vendors, such as maintenance, mailing, supplies, equipment repair. Monitor office machines and systems, and problem-solve issues as needed (including postage meter, copiers, conference room scheduling).

• Monitor and maintain inventory of necessary office supplies; order supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff.

• Maintain responsibility for general office upkeep and “look and feel.” This includes keeping kitchen and supply areas stocked, clean, and functional.

• Provide event support and planning, including weekly office lunches, retreats, meetings, and staff events. This includes logistical research and planning, day-of support, and invoice/billing management.

• Assistance to the recruitment team in coordinating Onsite interviews and setting up interview rooms. Meet and greet the interview candidates.

• Support other functional areas and members of the organization’s leadership team with special projects as needed. May include projects in HR, Recruiting, Marketing, Development, Finance or Programs.

Qualifications / Skills:

• Graduate or Undergraduate Degree

• Strong written and verbal communication skills and carries a pleasing attitude by taking ownership of the task.

• A self-starter with a high degree of energy and careful attention to detail.

• Highly flexible, creative ideas with a strong ability to multi-task.

• Execute and exhibit good judgment. High level of professionalism.

• Superb organizational, and time-management skills.

• Excellent computer skills; proficient or advanced skills in Microsoft Suite (Word, Excel, PowerPoint, and Outlook) and experience with data management.

• A demonstrated ability to plan effectively, with the flexibility to handle the unexpected.

Does this sound like you? We would love to hear from you. Please use the link on this page to apply, and we will get back to you as soon as we are able. For more information visit http://flextrade.com or follow us on twitter and LinkedIn for the latest updates.

**FlexTrade Systems, Inc. does not accept unsolicited resumes from search firm recruiters. Fees will not be paid in the event a candidate submitted by a recruiter without an authorized agreement for a particular SOW (Statement of Work) in place is hired: such resumes are deemed the sole property of FlexTrade Systems, Inc.**

**FlexTrade Systems, Inc. is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other status protected by law.**